Data protection

I. Name and contact details of the data controller

This data protection information applies to data processing by:

Proper Union GmbH
Rochusstraße 180
53123 Bonn
Phone: +49 160 2151513
Email: info@proper-union.de

The responsible body is the natural or legal person who, alone or together with others, decides on the purposes and means of processing personal data (e.g. names, e-mail addresses, etc.).

II. Definitions

The data protection declaration of our website is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our data protection declaration should be legible and understandable for the general public as well as for our customers and business partners. To ensure this, we would like to explain the terms used in advance.

We use the following terms, among others, in this data protection declaration:

Personal data: Personal data is any information relating to an identified or identifiable natural person (hereinafter “data subject”). A natural person is considered to be identifiable if, directly or indirectly, in particular by means of assignment to an identifier such as a name, an identification number, location data, an online identifier or to one or more special features, the expression of the physical, physiological, genetic, psychological, economic, cultural or social identity of this natural person can be identified.

Affected person: Data subject is any identified or identifiable natural person whose personal data is processed by the data controller.

Processing: Processing is any process carried out with or without the help of automated procedures or any such series of processes in connection with personal data such as collecting, recording, organizing, organizing, storing, adapting or changing, reading out, querying, using, disclosure by transmission, distribution or any other form of making available, matching or linking, restriction, deletion or destruction.

Restriction of processing: Restriction of processing is the marking of stored personal data with the aim of restricting their future processing.

Profiling: Profiling is any type of automated processing of personal data that consists in using this personal data to evaluate certain personal aspects relating to a natural person, in particular aspects related to work performance, economic situation, health, personal preferences analyze or predict that natural person’s interests, reliability, conduct, whereabouts or relocation.

Pseudonymization: Pseudonymization is the processing of personal data in such a way that the personal data can no longer be assigned to a specific data subject without the use of additional information, provided that this additional information is stored separately and is subject to technical and organizational measures that ensure that the personal data is not assigned to an identified or identifiable natural person.

Responsible or responsible for processing: The person responsible or responsible for processing is the natural or legal person, authority, institution or other body that alone or jointly with others decides on the purposes and means of processing personal data. If the purposes and means of this processing are specified by Union law or the law of the Member States, the person responsible or the specific criteria for his naming can be provided for by Union law or the law of the Member States.

Processor: Processor is a natural or legal person, authority, institution or other body that processes personal data on behalf of the person responsible.

Recipient: ERecipient is a natural or legal person, public authority, institution or other body to which personal data is disclosed, regardless of whether it is a third party or not. However, authorities that may receive personal data in the context of a specific investigation mandate under Union or Member State law are not considered recipients.

Third party: Third party is a natural or legal person, public authority, agency or body other than the data subject, the controller, the processor and the persons who, under the direct responsibility of the controller or the processor, are authorized to process the personal data.

Consent: Consent is any expression of will voluntarily given by the data subject in an informed manner and unequivocally for the specific case in the form of a declaration or other clear confirmatory action with which the data subject indicates that they consent to the processing of their personal data is.

III. Collection and storage of personal data and the type and purpose of their use

1.) When visiting the website

When you visit our website, the browser used on your device automatically sends information to our website server. This information is temporarily stored in a so-called log file. The following information is recorded without your intervention and stored until it is automatically deleted:

IP address of the requesting computer, date and time of access,
Name and URL of retrieved file
Website from which access is made (referrer URL), browser used and, if applicable, the operating system of your computer and the name of your access provider. The data mentioned are processed by us for the following purposes:
ensuring that the website connects smoothly,
ensuring comfortable use of our website,
Evaluation of system security and stability as well
for further administrative purposes. The legal basis for data processing is Art. 6 Para. 1 S. 1 lit. f GDPR. Our legitimate interest follows from the data collection purposes listed above. Under no circumstances do we use the collected data for the purpose of drawing conclusions about your person. In addition, we use cookies and analysis services when you visit our website. You can find more detailed explanations under sections 4 and 5 of this data protection declaration.

IV. Sharing of Data

Your personal data will not be transmitted to third parties for purposes other than those listed below. We only pass on your personal data to third parties if

You have given your express consent to this in accordance with Article 6 Paragraph 1 Sentence 1 lit. a GDPR
the transfer according to Art. 6 Paragraph 1 S. 1 lit. f GDPR is necessary to assert, exercise or defend legal claims and there is no reason to assume that you have an overriding legitimate interest in not disclosing of your data,
in the event that there is a legal obligation to pass it on in accordance with Article 6 (1) sentence 1 lit. c GDPR, and
this is legally permissible and required for the processing of contractual relationships with you in accordance with Art

V. Hosting

External Hosting

Ourwebsite is hosted by an external service provider (hoster). The data collected on this website is stored on the host’s servers. This can be v. a. IP addresses, contact requests, meta and communication data, contract data, contact details, names, website access and other data generated via this website. Details can be found under point III and VI.

The hoster is used for the purpose of fulfilling the contract with our potential and existing customers (Art. 6 Para. 1 lit. b GDPR) and in the interest of a secure, fast and efficient provision of our online offer a professional provider (Art. 6 Para. 1 lit. f GDPR).

Our hoster will only process your data to the extent necessary to fulfill his performance obligations and follow our instructions in relation to this data.

We use the following hoster:

ALL-INKL.COM – New Media Munich
02742 Friedersdorf
Hauptstraße 68
Telephone: +493587235310
Email contact: https://all-inkl .com/impressum/
Website: https://all-inkl.com/
Place of jurisdiction: Friedersdorf
VAT ID number: DE 212 65 7916

Conclusion of a contract for order processing

In order to ensure data protection-compliant processing, we have concluded an order processing contract with our hoster.

VI. Cookies and inquiries by e-mail, telephone or fax

Cookies

We use cookies on our site. These are small files that your browser creates automatically and that are stored on your end device (laptop, tablet, smartphone, etc.) when you visit our site. Cookies do not damage your end device and do not contain viruses, Trojans or other malware. Information is stored in the cookie that arises in connection with the specific end device used. However, this does not mean that we are immediately informed of your identity. On the one hand, the use of cookies serves to make the use of our offer more pleasant for you. We use so-called session cookies to recognize that you have already visited individual pages on our website. These are automatically deleted after leaving our site. In addition, we also use temporary cookies to optimize user-friendliness, which are stored on your end device for a specific period of time. If you visit our site again to make use of our services, it will automatically be recognized that you have already been with us and what inputs and settings you have made so that you do not have to enter them again. On the other hand, we use cookies to statistically record the use of our website and to evaluate it for the purpose of optimizing our offer for you. These cookies enable us to automatically recognize when you visit our site again that you have already been with us. These cookies are automatically deleted after a defined period of time. The data processed by cookies are required for the stated purposes to protect our legitimate interests and those of third parties in accordance with Article 6 Paragraph 1 Sentence 1 lit. f GDPR. Most browsers accept cookies automatically. However, you can configure your browser in such a way that no cookies are stored on your computer or that a message always appears before a new cookie is created. However, the complete deactivation of cookies may mean that you cannot use all the functions of our website.

Inquiry by e-mail, telephone or fax

If you contact us by e-mail, telephone or fax, your inquiry including all resulting personal data (name, inquiry) will be stored and processed by us for the purpose of processing your request. We do not pass on this data without your consent. This data is processed on the basis of Article 6 (1) (b) GDPR if your request is related to the fulfillment of a contract or is necessary to carry out pre-contractual measures. In all other cases, the processing is based on your consent (Art. 6 Para. 1 lit. a GDPR) and/or on our legitimate interests (Art. 6 Para. 1 lit. f GDPR), since we have a legitimate interest in the effective processing of inquiries addressed to us. The data you sent to us via contact requests will remain with us until you request deletion, revoke your consent to storage or the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory legal provisions – in particular legal retention periods – remain unaffected.

VII. Plug-ins

Google Maps

This website uses the Google Maps product from Google Inc.. With the help of the Borlabs plugin, you can decide whether you want to see the Google Maps map on the “Office” subpage or not when you visit our site for the first time . By using the unblocking, you agree to the collection, processing and use of the automatically collected data by Google Inc., its representatives and third parties. The Google Maps Terms of Use can be found under “Google Maps Terms of Use”. (https://policies.google.com/privacy?hl=de )

Google Web Fonts

This site uses so-called web fonts provided by Google for the uniform display of fonts. The fonts are integrated locally. There is no call to a Google server.

Hubspot CRM

We use Hubspot CRM on this website. The provider is Hubspot Inc. 25 Street, Cambridge, MA 02141 USA (hereinafter Hubspot CRM)

Hubspot CRM enables us, among other things, to manage existing and potential customers as well as customer contacts. With the help of Hubspot CRM, we are able to collect, sort and analyze customer interactions via email, social media or telephone across different channels. The personal data recorded in this way can be evaluated and used for communication with potential customers or for marketing measures (e.g. newsletter mailings).

Hubspot CRM is used on the basis of Article 6 (1) (f) GDPR. The website operator has a legitimate interest in customer management and customer communication that is as efficient as possible. If a corresponding consent has been requested, the processing takes place exclusively on the basis of Article 6 (1) (a) GDPR; the consent can be revoked at any time.

Details can be found in Hubspot’s data protection declaration: https://legal.hubspot.com/de/privacy-policy.

Data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://www.hubspot.de/data-privacy/privacy-shield.

jQuery

In order to enable actions, reactions and animations of individual HTML elements on this website, we use javascript libraries from jQuery. These jQuery libraries are integrated via servers from jquery.com. Due to the connection to the jquery.com servers, it cannot be ruled out that personal data will be collected by jquery.com. To learn more about jquery.com’s privacy policy, visit www.jquery. com

Wistia

We have included components from Wistia on our website. Wistia is operated by Wistia, Inc., 17 Tudor Street, Cambridge, MA 02139, USA.

The integration requires that Wistia can perceive the IP address of the user. The IP address is required in order to be able to send the content to the user’s browser. If you call up a single page of our website on which a Wistia component (video) is located, the component causes your Internet browser to download a corresponding representation of the component. In this way, Wistia knows which specific subpages you have visited. However, no cookie is set. According to its own statement, Wistia has not set any cookies since January 28, 2020: here. We have checked this and found it to be correct.

See more Wistia privacy information at: http://wistia.com/privacy.

IX. Updating/Deleting Your Personal Information

You always have the opportunity to review, change or delete the personal information provided to us by sending an email to us.

You also have the right to withdraw your consent at any time with effect for the future.

The stored personal data will be deleted if you revoke your consent to storage.

The person responsible for processing processes and stores personal data of the person concerned only for the period of time necessary to achieve the purpose of storage or if this is required by the European directive and regulation giver or another legislator in laws or regulations which the person responsible for processing is subject to, was provided. If the purpose of storage no longer applies or if a storage period prescribed by the European legislator for directives and regulations or another competent legislator expires, the personal data will be blocked or deleted as a matter of routine and in accordance with the statutory provisions.

X. Rights of data subjects

Each data subject has the right, granted by the European directive and regulation giver, to request confirmation from the data controller as to whether personal data relating to them is being processed. If a data subject wishes to make use of this right of confirmation, they can contact us at any time.

Any person affected by the processing of personal data has the right, granted by the European directive and regulation giver, to request free information from the person responsible for processing about the personal data stored about him and a copy of this information at any time obtain. Furthermore, the European legislator for directives and regulations has granted the data subject access to the following information:

the processing purposes
the categories of personal data being processed
the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organizations
if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining this duration
the existence of a right to correction or deletion of the personal data concerning you or to restriction of processing by the person responsible or a right to object to this processing
the existence of a right of appeal to a supervisory authority
if the personal data is not collected from the data subject: All available information about the origin of the data
the existence of automated decision-making including profiling in accordance with Article 22 (1) and (4) GDPR and – at least in these cases – meaningful information about the logic involved and the scope and intended effects of such processing for the data subject

Furthermore, the data subject has a right to information as to whether personal data has been transmitted to a third country or to an international organization. If this is the case, the person concerned has the right to receive information about the appropriate guarantees in connection with the transmission. If a data subject wishes to exercise this right to information, they can contact us at any time.

Any person affected by the processing of personal data has the right granted by the European legislator for directives and regulations to demand the immediate correction of incorrect personal data concerning them. Furthermore, the data subject has the right, taking into account the purposes of the processing, to request the completion of incomplete personal data – also by means of a supplementary declaration. If a data subject wishes to exercise this right to rectification, they can contact us at any time.

Any person affected by the processing of personal data has the right granted by the European directive and regulation giver to demand that the person responsible delete the personal data concerning them immediately if one of the following reasons applies and as far as the processing is not necessary:

The personal data were collected for purposes or otherwise processed for which they are no longer necessary.
The data subject revokes their consent on which the processing was based pursuant to Article 6(1)(a) GDPR or Article 9(2)(a) GDPR and it is missing to another legal basis for the processing.
The data subject objects to the processing pursuant to Art. 21 Para. 1 GDPR and there are no overriding legitimate reasons for the processing, or the data subject objects pursuant to Art. 21 Para . 2 DSGVO objection to the processing.
The personal data was processed unlawfully.
The erasure of the personal data is necessary for compliance with a legal obligation in Union or Member State law to which the controller is subject.
The personal data was collected in relation to information society services offered pursuant to Art. 8 (1) GDPR.

If one of the above reasons applies and a data subject wishes to have personal data stored at the practice deleted, they can contact us at any time. We will comply with the request for deletion immediately.

If the practice has made the personal data public and our company, as the person responsible, is obliged to delete the personal data in accordance with Art. 17 (1) GDPR, the practice shall take into account the available technology and the Implementation costs appropriate measures, also of a technical nature, to inform other persons responsible for data processing who process the published personal data that the person concerned has requested the deletion of all links to this personal data or copies by these other persons responsible for data processing or has requested replications of this personal data, insofar as the processing is not necessary.

Any person affected by the processing of personal data has the right granted by the European legislator for directives and regulations to require the person responsible to restrict the processing if one of the following conditions is met

The accuracy of the personal data is contested by the data subject for a period enabling the controller to verify the accuracy of the personal data.
The processing is unlawful, the data subject refuses the deletion of the personal data and instead requests the restriction of the use of the personal data.
The person responsible no longer needs the personal data for the purposes of processing, but the data subject needs them to assert, exercise or defend legal claims.
The data subject has lodged an objection to the processing pursuant to Article 21(1) GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.

If one of the above conditions is met and a data subject wishes to request the restriction of personal data stored at the practice, they can contact us at any time. We will arrange for the processing to be restricted.

Any person affected by the processing of personal data has the right granted by the European legislator for directives and regulations to have the personal data relating to them, which the person concerned provided to a person responsible, in a structured, common and machine-readable format to get format. You also have the right to transmit this data to another person in charge without hindrance from the person in charge to whom the personal data was provided, provided that the processing is based on consent pursuant to Art. 6 Para. 1 Letter a) GDPR or Art. 9 Paragraph 2 letter a) GDPR or on a contract in accordance with Article 6 paragraph 1 letter b) GDPR and the processing is carried out using automated procedures, provided that the processing is not necessary for the performance of a task that is in the public interest lies or takes place in the exercise of official authority, which has been transferred to the person responsible.

Furthermore, when exercising their right to data portability in accordance with Art. 20 (1) GDPR, the data subject has the right to obtain that the personal data is transmitted directly from one person responsible to another person responsible, insofar as this is technically feasible and provided that this does not affect the rights and freedoms of other persons.

The person concerned can contact us at any time to assert the right to data portability.

Any person affected by the processing of personal data has the right granted by the European directive and regulation giver, for reasons arising from their particular situation, at any time against the processing of personal data concerning them, which is due to Art. 6 para. 1 letter e) or f) GDPR takes place to file an objection. This also applies to profiling based on these provisions.

In the event of an objection, we will no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing which outweigh the interests, rights and freedoms of the data subject or the processing, assertion, serve to exercise or defend legal claims.

If we process personal data in order to operate direct advertising, the person concerned has the right to object at any time to the processing of personal data for the purpose of such advertising. This also applies to profiling insofar as it is associated with such direct advertising. If the data subject objects to the processing for direct marketing purposes, we will no longer process the personal data for these purposes.

In addition, the data subject has the right, for reasons arising from their particular situation, against the processing of personal data relating to them, which we use for scientific or historical research purposes or for statistical purposes in accordance with Art . 89 para. 1 GDPR to object, unless such processing is necessary to fulfill a task in the public interest.

To exercise the right to object, the data subject can contact us directly.

In connection with the use of information society services, the data subject is also free, notwithstanding Directive 2002/58/EC, to exercise his or her right to object by automated means using technical specifications.< /p>

Any person affected by the processing of personal data has the right granted by the European directive and regulation giver not to be subject to a decision based solely on automated processing – including profiling – which has legal effect on him or her or significantly affects them in a similar way, provided that the decision

a) is not necessary for entering into, or the performance of, a contract between the data subject and a data controller, or

b) is permissible on the basis of Union or Member State legislation to which the person responsible is subject and this legislation contains appropriate measures to safeguard the rights and freedoms and legitimate interests of the data subject or

c) with the express consent of the data subject.

Is the decision

a) necessary for entering into, or the performance of, a contract between the data subject and the data controller, or

b) it takes place with the express consent of the data subject, we shall take appropriate measures to safeguard the rights and freedoms and legitimate interests of the data subject, including at least the right to obtain human intervention of the person responsible, to present your own point of view and to contest the decision.

If the data subject wishes to assert rights relating to automated decisions, they can contact us at any time.

Any person affected by the processing of personal data has the right granted by the European legislator for directives and regulations to revoke consent to the processing of personal data at any time.

If the data subject wishes to assert their right to withdraw consent, they can contact us at any time.

In the event of violations of the GDPR, those affected have the right to lodge a complaint with a supervisory authority, in particular in the member state of their habitual residence, their place of work or the place of the alleged violation. The right to lodge a complaint is without prejudice to other administrative or judicial remedies.

XI. Legal basis of processing

Art. 6 Para. 1 Letter a) GDPR serves our company as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary to fulfill a contract to which the data subject is party, as is the case, for example, with processing operations that are necessary for the delivery of goods or the provision of another service or consideration, the processing is based on Art. 6 para. 1 letter b) GDPR. The same applies to such processing operations that are necessary to carry out pre-contractual measures, for example in the case of inquiries about our products or services. If our company is subject to a legal obligation which necessitates the processing of personal data, such as the fulfillment of tax obligations, the processing is based on Art. 6 Para. 1 Letter c) GDPR. In rare cases, the processing of personal data may become necessary to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor were injured in our company and his name, age, health insurance data or other vital information would have to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6 Para. 1 Letter d) GDPR. Ultimately, processing operations could be based on Art. 6 Para. 1 Letter f) GDPR. Processing operations that are not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary to protect a legitimate interest of our company or a third party, provided that the interests, fundamental rights and fundamental freedoms of the person concerned do not prevail. Such processing operations are permitted to us in particular because they have been specifically mentioned by the European legislator. In this respect, he took the view that a legitimate interest could be assumed if the data subject is a customer of the person responsible (recital 47 sentence 2 GDPR).

XII. Legitimate interests in processing pursued by the controller or a third party

If the processing of personal data is based on Art. 6 Para. 1 Letter f) GDPR, our legitimate interest is conducting our business for the benefit of all our employees and our shareholders.

XIII. The person responsible or your contact person

If you have any questions about the collection, processing or use of your personal data, information, correction, blocking or deletion of data, as well as revocation of consent or objection to a specific use of data, please contact us directly.

XIV. Data Security

When you visit our website, we use the widespread SSL method (Secure Socket Layer) in conjunction with the highest level of encryption supported by your browser. This is usually a 256-bit encryption. If your browser does not support 256-bit encryption, we use 128-bit v3 technology instead. You can tell whether an individual page of our website is transmitted in encrypted form by the closed representation of the key or lock symbol in the lower status bar of your browser. We also use appropriate technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorized access by third parties. Our security measures are continuously improved in line with technological developments.

XV. Updating and changing this data protection declaration

This data protection declaration is currently valid and has the status as of April 2024. Due to the further development of our website and offers or due to changed legal or official requirements, it may become necessary to change this data protection declaration. You can access and print out the current and valid data protection declaration from this website at any time.